Sample Policies, Records and Forms

These are pdf files so you can print them off and amend as you wish. Please provide any you think would be useful from your railway and we will then add them.

It is very important that these are used as a guide only and not simply copied and the railway names changed. Word documents can be provided on request if its easier for you.

This is the underlying document for the operation of a Miniature Railway   8627 HSG216

Safety Management System

This is a general guide & checklist based on Perrygrove’s system and has been adopted as guidance by Southern Federation of Model Engineers

Driver Assessment


Drivers Specifications

Steam Driver Standards 

Diesel Driver Standards

Guard’s Duties

Guard StandardsKLR

GuardsDaily 2011KLR

Daily Inspection Records


inspection log


Youth Employment Policy

HGR-M0300-Is01 – Working With Young Volunteers

Anti-Bullying Policy

Anti-Bullying Policy

Social Media Policy

Social Media Policy


Also see BGLR Voluntary Inspections which also has some forms which could be suitable.